Project Manager / Office Manager
This role is a hybrid role whereby your time will be split 70/30 between project management duties and office management tasks.
Our Man In Havana (OMIH) is a full-service boutique agency based in NYC and known for their strategy and creativity. Truth is, we have a simple formula: we listen to our clients, really understand what it is they are trying to achieve, and then come back with smart, thoughtful solutions, and creative that is high in taste level. We are a fun bunch of hardworking people, the music is always playing in our open space environment and we’ve been known to serve bloody Marys at new business pitches. (And yes, we won that piece of business.)
Our clients’ range from globally recognized brands to local charities. Check out our website for more info www.omihnyc.com
As an agency, we are humble and collaborative in our approach. Yes we use titles, but what matters to us are the ideas. So your ideas are always welcome even if they may fall “outside your job description”. With our small size and quest for creativity, opportunities for growth are not hard to come by.
As the project manager, you will play a critically important role in assisting account management functions — tasks involved for both the client service and the creative team.
-Initiating new jobs on our project management system
-Manage and organize all documents on shared server on a daily basis
-Assisting with account team with building out timelines and tasks
-Assisting with client billing and budgeting matters, including estimating, invoicing and acquiring third party vendor estimates as required.
-Conducting research as it relates to client products/services and being actively aware and tuned into what is happening in our clients landscape and sharing with colleagues
-Assisting with competitive and industry analysis process
-Attending assigned internal meetings and creating contact reports or recapping on next steps for all parties involved
-Updating team calendars/client meetings as needed.
-Proactively take initiative to follow up on assignments, provide regular updates and seek how to assist account manager and creative team
-Supporting client service team with all ad hoc daily activities
-Keeping internal team on their toes every day, making sure they know what to do first, second, third, etc.
-Very important: Keeping everything on time and on budget, or at least being so -on top of it, that you can tell us way in advance when it looks like things will go awry or we need more resources in order to get the job done.
-Helping to identify best resources for creative production, e.g., online content, photography, talent, etc.
-Understand, learn and be a part of Our Man In Havana's creative process on your assigned projects
As our office manager the following are solely your tasks:
-Responsible for mail, messengers, FedEx, and all mail shipping related tasks - Booking travel (Car service, trains, planes etc.) for internal teams and clients if requested
-Setting up for client meetings (snacks, stationary, printouts and any technical requirements)
-Manage office supplies on a regular basis. Ordering supplies in advance of running out
-Day to day liaison with company president on any ad hoc administrative duties
- 1-2 years experience in a roll with project management or production responsibilities
- Fierce organizational skills and ability to multi-task
- Tech savvy
- Proactive in taking initiative
- Always looking for a better way
- Calm under pressure
- A sense of humor
- Competitive salary
- Health benefits
- Paid vacation
- Unlimited snacks
- Well-stocked bar (thanks to our liquor clients!)
- Please send your resume and cover letter to firstname.lastname@example.org for consideration